Saving your school printing budget - We all know the ways that school budgets are being squeezed: rising school costs and significant budget cuts mean that your school is facing increasing pressure from every angle. Cutting costs is a priority.
The good news is that there’s one way you can easily cut costs: by performing a school printing audit.
It’s clear that printing can be expensive and printing worksheets, homework, lesson plans and teacher resources adds up. With all this paperwork needing to be done, simply cutting back on printing to reduce costs isn’t something that is viable for 99% of schools we talk to.
However, if you’ve got that old, giant school printer in the office which works overtime churning out printing, it may be time to rethink. The chances are your school can save on your school printing costs easily, without reducing the amount your teachers use!
If printing costs are on your mind for this academic year, then read on and discover three ways your school can save on printing costs.
1. Adopt Smaller Departmental Printers
School printing can be frustrating!
Whether it’s that last-minute worksheet needed for a lesson, or the deputy headteacher short of a letter to send home, travelling across the school to the reception printer can be inconvenient and time-consuming. We all know the feeling - and worse is that when you do get there, there’s already a queue to use it!
Having more printers may seem like it would increase costs, but in fact having smaller departmental printers cuts maintenance costs and saves teacher time. Smaller printers have fewer moving parts and are less likely to need repairs, and their lower usage means that there’s more time between maintenance visits. Smaller, newer printers can also take advantage of print-saving technologies, meaning that ink and toner replacements costs much less. Finally, your teachers are happy - no more unnecessary trudging through the school and no more wasted break times!
2. Refillable Ink Toners and Cartridges
That huge old office printer is just not up to scratch anymore, guzzling through ink and needing a maintenance visit almost monthly!
Disposable ink toners and cartridges can be a thing of the past: they’re expensive and not eco-friendly, and switching to refillable ink toners not only saves money but also ensure less waste going into landfill.
EcoPrinters are fitted with a bulk ink system hidden inside the printer that automatically refills the cartridges as you print - meaning no complicated and messy refills. And no more ‘ink-running-out-just-before-the-school-play’ disasters either! Our refillable, bulk ink systems are topped up by our engineers on a regular basis. But don’t worry - because we don’t have to supply you with printer toners and cartridges, we reduce our costs and pass those savings directly onto your school. It’s greener and cheaper!
3. Review your School Printing Supplier
Let’s face it, the school year is busy and before you know it Christmas has flown by and the summer holidays are upon us once more. Those tasks like ‘review the school printing supplier’ get pushed to the bottom of the to do list.
However, this is one area you want to attend to sooner rather than later. Chances are, you're still using the same print supplier that you were last decade, and if you haven't shopped around recently you’re very likely to be overpaying for your school printing. And we're not talking pennies here, you could be saving in excess of £10,000 per year (depending on the size of your school).
EcoPrinters’ school solution is simple. There's no 'cost per page' calculations needed and you don't need to choose between full colour and black only. We provide you with just one fixed price for the whole year for unlimited full colour printing. Simple, predictable, cost saving!
This means you can control your budget and know a year ahead what your whole year’s print costs will be - no hidden extras, no extra service costs, minimal admin, and no fuss. How’s that for saving you money?
School Printing Audits: Find Out How to Save Today
School printing doesn’t have to be a challenge. From choosing a school printing supplier, to setting just one price for your year’s printing, there are many things you can do as a school to keep your costs down.
We'd love to help and our friendly team are on hand who know all about the struggles schools face. Over 110 schools have now switched to EcoPrinters so let's talk and discover what we can do for you.
Our printing experts will performing a school printing audit with you to understand what you're paying now and what you could be saving.
To find out how EcoPrinters can help your school, get in touch and we’ll give you a quote for unlimited, full colour printing in less than 15 minutes.